An online portal so students can check item availability and submit requests from home — no wasted trip to campus just to find out stock is empty.
Many WLC students live far from campus. Before this system existed, a student would travel all the way to school just to request a supply item — only to find out it was already out of stock. That trip wasted their time and money, with nothing to show for it.
We built AssetTrack specifically to solve that problem. Students can now check stock availability online, submit a request from home, and only come to school when their item is confirmed ready for release.
At the same time, the Inventory Officer and Custodian gain a clear digital workflow that replaces slow, error-prone paper records.
A simple three-step supply chain — from procurement to the student's hands.
The Inventory Officer purchases or sources supply items and adds them to the system. Stock levels are recorded and monitored here.
Items are physically handed over to the Custodian. The Custodian manages the actual stock in the office and is responsible for releasing items to students.
A student browses available items, checks stock, and submits a request from any device. When approved, they come to campus to receive their item — no wasted trip.
A web and mobile platform purpose-built for all four stakeholders.
The Inventory Officer and Custodian see real-time stock levels. Low-stock alerts prevent items from running out unnoticed.
Administrators and officers can manage the system from a mobile phone via the companion app — not just a desktop browser.
Students submit supply requests online and receive notifications when approved or rejected — no paperwork, no wasted trips.
Every key action triggers a notification — request updates, stock changes, and messages from students to admin.
Full activity logs and reports give administrators visibility into supply usage, request trends, and user actions.
Each user type sees only what they need. Admins, officers, custodians, and students all have separate, purpose-built views.
Each role has a purpose-built experience inside AssetTrack.
Manages users, items, categories, reports, and system settings. Full visibility over everything.
Procures and sources supply items. Monitors stock levels and adds new items to the catalog.
Receives stock from the Inventory Officer and releases approved items directly to students.
Browses available items online, checks stock before coming to campus, and submits requests from home.
Browse the current stock before making the trip to campus.